- Use the planning matrix
- Discuss your idea with others
- Use the proposal form
- On the proposal form it asks for a timeline with milestones. An easy method would be to create Agendas for meetings, including a site visit, saying
- When and where you expect the planning meeting will take place
- What decisions will be taken at the meeting
- What actions will need to be delegated by the meeting
- When those actions will need to be completed by (this is usually the next meeting)
- Agree with your DC at which points you are going to check in with them, and possibly the District Chair, in order to gain their approval to continue
- Gain DC approval to start planning
- Hold the meetings that you identified in your proposal
- Send minutes of your meetings to the DC and District Chair
- When you check in with your DC, and possibly District Chair, be prepared to show them your planning so far
- Realise a detailed plan for delivering a successful safe event
- Hold the event
- Have a review meeting
July 11th, 2019 by District Commissioner
